Kohort Limited reserves the right to make changes to this Privacy Policy. The latest version available at www.kohortrecruitment.com/privacy-policy will apply. Kohort Limited encourages you to regularly review this page for the latest information.

Introduction

This Privacy Policy explains how Kohort Limited, trading as ‘Kohort Recruitment’ (referred to in this policy as Kohort Limited), obtains, processes, uses, and protects personal information. Kohort Limited is a company incorporated in England and Wales with the registered company number 11594244 and registered offices at:

Scope of Policy

This policy refers to information held by Kohort Limited and does not refer to information held by an employer, potential employer, umbrella company, or any other organisation involved in a process requiring the passing of your information, which is always agreed upon by the individual. For more information, please refer to the relevant organisation’s Privacy Policy.

Kohort Limited provides recruitment services to candidates and clients, specialising in Governance, Risk & Compliance for both permanent and temporary positions.

If you have any queries or require further information, please email: gareth@kohortrecruitment.com

How Kohort Limited Obtains Your Information

Kohort Limited will only use your information when there is an explicit and necessary reason. Information is obtained via the following channels:

• Through registering with Kohort Limited as a candidate (e.g., via the website, phone, or direct contact).
• By applying or uploading a CV on the website.
• Through social media interactions and responses to job adverts.
• From referrals, recommendations, or matching CVs from job boards.
• From prior recruitment interactions with Kohort Limited.

Information Kohort Limited Collects

Kohort Limited collects minimal and relevant information necessary to provide its services. This includes:

Candidates and Consultants

• Name, address, and contact details
• Job title and employment history
• CVs, qualifications, and skills
• Salary details and right-to-work documents
• References and emergency contact details
• Pre-screening information (e.g., criminal convictions)
• Email and verbal communication records

Clients and Umbrella Companies

• Name, email, and phone number
• Job title and role responsibilities
• Engagement details with Kohort Limited

Website Users

• Preferences provided via job alerts, salary surveys, or mailing lists
• Anonymised activity data, device/browser information, and cookies

Legal Basis for Processing Data

Candidates

Data is processed to help candidates find suitable roles, inform them of relevant opportunities, and fulfil legal or financial obligations. Candidates can withdraw consent or request data deletion by contacting: gareth@kohortrecruitment.com.

Clients and Umbrella Companies

Data is processed to maintain professional relationships, provide recruitment services, and share relevant industry updates.

Website Users

Anonymous data is collected for marketing statistics and improving user experience.

Sharing Personal Information

Personal information is disclosed only when necessary to third-party data processors, such as:

• IT support providers
• Payment processors
• Software providers
• Analytics providers (e.g., Google Analytics)

Details of third-party providers can be requested via email.

Your Rights

You have the right to:

• Update or delete your personal information
• Restrict or object to data processing
• Access a copy of your personal information
• Withdraw consent for marketing communications

To exercise these rights, email: gareth@kohortrecruitment.com.

Retention of Information

Kohort Limited retains personal information for up to 10 years from the last contact date. You will be notified before deletion and can request continued retention if desired. Exceptions apply for legal or compliance reasons.

Information Security

Kohort Limited takes appropriate measures to protect personal data but cannot guarantee full security for information transmitted via the internet.